Spring Market Finish Festival

Exhibitor Information

PRE-EVENT LOAD-IN

Drive in

• All Vehicles must load-in on Saturday, May 17. Saturday vehicle load-in is from 11:00 a.m. to 5:00 p.m. This option applies to exhibitors who need to drive their vehicle into Butler Field in order to unload their booth materials. A temporary vehicle pass will be provided.
• When you arrive, please call Karissa at 612-619-2755.  Once load-in is complete, vehicles must leave the Finish Festival and be parked elsewhere.

Hand Carry
This option applies to vendors who are able to hand carry their booth materials into Bulter Field on Sunday morning. Tents must be set up and ‘race ready’ by 7:30 a.m. on race morning.

POST-EVENT LOAD-OUT

• Move out of the Finish Festival will begin at 12:00 p.m. All exhibitors must remain open and active until 12:00 p.m. 
• During move out, vehicle access will be restricted based on the number of vehicles entering and exiting the Festival area. Vehicles may not block other exhibitors or official race vehicles.
• There are no ship-out services available after the Finish Festival ends.  Vendors must plan to load out all materials or coordinate a pick-up on from Butler field on Sunday, May 18th.
• All discarded materials must be picked up, bagged and placed within provided trash/recycling receptacles. 

VEHICLES
All vehicles must load in on Saturday, May 17th. There will be no vehicles permitted at any other time. Please see above for more details.

TENT ASSIGNMENT
Life Time will assign tent spaces to exhibitors based on contract requirements and the products being displayed. Final assignments will be sent to exhibitors prior to the Finish Festival.

TENT SET UP & RESTRICTIONS
Exhibitor’s materials must fit within the tent space and may not obstruct walkways, general view and other exhibitors. No handouts or flyers may be passed out or posted outside of the assigned space. Any special tent construction must be submitted for prior approval. Subletting of space is strictly prohibited. Exhibitors may not use space for any other reason without prior written approval. Vehicles are not permitted as part of a booth unless pre-approved by Life Time. This is an outdoor event so all tents must be weighted. Exhibitors must provide their own weights or request them while filling out the form below. There must be at least 25lbs. on each leg of the tent. 

INCIDENTALS

• Exhibitors are responsible for transportation of equipment, materials, parking, etc. and for all incidentals not included in the booth package, such as power, ice, sandbags etc.  Pop up tents are allowed.
• Each 10×10 booth space comes with (1) 8ft table and (2) chairs.  If you prefer a 6ft table, please indicate in the reservation form.
• Rentals must be secured in advance.  Please indicate on the reservation form below if you need to rent any materials.

FOOD & BEVERAGE
Exhibitors are not permitted to sell, serve or distribute any food or drink without prior written permission from race management.

PRODUCTS & MATERIALS
Products with the event logo, name, etc. may not be sold, displayed or distributed without prior written approval. Management reserves the right to restrict and remove any product it deems objectionable (includes products, persons, objects, conduct, etc.) for health, safety or other reasons. This may include products in conflict with sponsors.

PARKING
There are no designated parking spots for the sponsors and vendors during the weekend. Please review parking suggestions here.

REGULATIONS
Exhibitors agree to comply with local, city and state laws, ordinances and regulations. Exhibitors are responsible for all fire precautions.

SECURITY
Security will be provided at all times in Butler Field. Overnight security will also be present on Saturday. Life Time is not responsible for lost, damaged or stolen property.

SHIPPING

• Booth supplies (samples, etc.) may be shipped directly to the site by the sponsor. These items must arrive to Bulter Field on Saturday, May 17th between 9am – 5pm.

• If materials MUST be shipped in advance to the race, please contact and provide Karissa with a comprehensive list of items that need be shipped, to ensure that an accurate inventory is kept.  The deadline for advance shipments to arrive is May 2.